HRNext Privacy Policy
Effective date: 6 October 2026
Last updated: 6 October 2026
1. About HRNext
HRNext helps employees mark attendance, request leave, correct attendance records, apply for on-duty or compensatory leave, submit expenses, and view their profile and payslips.
HRNext is developed and published by Club Sulaimani. In this policy, “we”, “us”, and “our” mean Club Sulaimani. The app is provided for employees of organizations that use our services.
This policy explains how the HRNext iPhone app and its connected services handle your information. Your employer may also have a privacy policy for employee and payroll records.
2. Information we use
2.1 Login details
We use your email address or username and password to sign you in. If you reset your password, we use your email address and verification details.
Your login details are sent to the service that checks your account. After you sign in, the app receives your name, account and employee IDs, and a login token. A login token helps the app keep you signed in without asking for your password each time.
The app may also save your login details in your device’s secure storage.
2.2 Your employee profile
The app shows information from your employer’s HR system. This may include your name, employee ID, company, job title, department, branch, joining date, phone number, address, gender, date of birth, and emergency-contact details.
Your employer may provide these details rather than you entering them in the app. To correct details you cannot edit in HRNext, contact your HR team.
2.3 Attendance and location
HRNext asks for location access while you use the app to check your attendance. It may read your location while preparing or checking a check-in or check-out, before you submit it.
An attendance submission includes your employee ID, name, date, time, and location. It may also include:
- How accurate the location reading is.
- Height above sea level, speed, and direction.
- When the location was recorded, where the reading came from, and how old it is.
- Signs that the location may have been faked.
We use these details to check attendance and help prevent false submissions.
The current iPhone app does not continuously track your location in the background. Turning off location permission stops access through that permission, but does not delete information you already submitted.
The app also gets attendance history from your employer’s HR system so you can view it.
2.4 Device and security details
When you submit attendance, the app may send your device name and model, iOS version, and other hardware and system details. It may also send an iOS vendor identifier—a device identifier available to apps from the same vendor.
The app checks whether it is running on a real device or a simulator and whether the device shows signs of being modified in ways that may affect security.
These details are sent with your attendance record to help check its reliability. They can be linked to your employee account.
2.5 Leave and other requests
We use the details you submit for leave, on-duty requests, compensatory leave, and attendance corrections. These may include leave types, dates, half-day choices, work dates, check-in and check-out times, employee details, branch, department, and reasons or explanations.
The app also shows the status of your requests. Depending on what you enter, leave reasons may include health information. Please include only the personal details your employer needs for your request.
2.6 Expense claims
We use expense types, dates, descriptions, employee details, requested amounts, approved amounts, totals, and claim status to handle expense claims.
HRNext does not have a feature for entering payment-card details or making card payments. However, expense amounts are still financial information.
2.7 Salary and payslips
The app gets salary and payslip information from your employer’s system and shows it after you sign in. If you download a payslip, the app may save a PDF on your device and open it in an app that can view files.
3. Why we use your information
We use your information to:
- Check your login and give you access to HR records.
- Record and check attendance.
- Handle leave, other HR requests, and expense claims.
- Show your profile, salary information, and payslips.
- Help prevent account misuse and false attendance records.
- Respond to support and privacy requests.
- Meet employment, payroll, recordkeeping, and legal requirements.
4. Who can see your information
Your employer’s HR staff, managers, payroll staff, and other approved staff may see information needed for their work. Access depends on the permissions set in the HR system.
Approved support staff may access information when needed to run or support HRNext. Companies that provide servers and other technical services may also handle information needed to run the app.
We use Frappe Cloud to store employee information and HR records and help run HRNext.
We require service providers and other organizations that receive personal information from us to provide the same level of protection described in this policy. Service providers may use the information only to provide the agreed services or meet legal requirements.
We may share information when the law or a valid legal request requires it.
We do not sell or rent your personal information or share it for targeted advertising.
5. Advertising and tracking
The current app does not include advertising tools or tools that track you across other companies’ apps for advertising. Its location and device checks are used for attendance and security.
6. Information saved on your device
HRNext uses your device’s secure storage for login tokens, saved usernames and passwords, and some saved HR data. The app also saves preferences and may save downloaded payslips.
Logging out may leave your saved username and password on the device for your next sign-in. Logging out or uninstalling HRNext does not delete employee records stored on the server. Files you save or share outside the app may also remain.
HRNext connects to its configured HR service using HTTPS, which protects information while it travels between the app and that service. Keep your device secure and do not share your password.
7. How long information is kept
How long records are kept depends on why they are needed, your employer’s recordkeeping rules, and the law. Some payroll, attendance, and other records may need to be kept after you leave your job or lose access to your account.
When personal information is no longer needed, we delete it or remove details that identify you, unless the law requires us to keep it.
If we must keep some information after you ask us to delete it, we will explain what we need to keep and why. You can contact us or your HR team to ask about the retention period for your records.
8. Your choices and requests
You can contact your employer’s HR team or use the contact details below to ask to see, correct, or delete your information.
Depending on the law that applies, you may also have the right to get a copy, limit or object to how information is used, or withdraw permission where its use depends on your consent.
We may need to check your identity and speak with your employer before responding.
8.1 Location permission
You can change HRNext’s location permission in your iPhone settings. Without location access, location-based check-in and check-out may not work.
Other HR features do not need location data just to show your records. Changing permission does not delete earlier attendance or location records.
8.2 Closing your account
The current app does not let people sign up on their own. Your employer creates your account. If you want to close your account, ask your employer's HR team. They will help you with it.
Closing an account does not automatically delete all employment records. Some may need to be kept for the reasons explained in section 7.
9. Changes to this policy
We will post updates at https://core.momscode.in/clubsulaimani-hr-next-application-privacy-policy and change the “Last updated” date.
For important changes, we will tell users through our website. We will ask for further consent when required.
10. Contact us
For questions about this policy or requests about your personal information, contact Club Sulaimani:
- Email: info@clubsulaimani.com
- Address: CLUB SULAIMANI FOOD & BEVERAGES LLP, 3rd Floor, PT Tower, NH Bypass, Pantheeramkavu 673019